Relocating an office even within a city requires a lot of planning, time and effort. It is a daunting task from start until the end since minor mistakes can cause company shutdowns for several days as well as breakages can cost unbearable financial losses. In order to overcome all such problems during office relocation, several steps need to be taken. In this regard, arranging, listing, moving, receiving, assembling etc. of the inventory are some of the most demanding aspects of a relocation program and you will go out on a limb in case that you do not complete them carefully.
Coming towards relocation, your success in accomplishment of these sub functions mainly depends upon how qualified and trained workforce you hire and with how much dedication they complete the move. Definitely, I would repeat that your comfort is depending upon proper planning and execution of the plan.
How to Plan?
To start the move, first need it to care for saving and securing your company data. Data is the most precious thing of every office and you are likely to dislike losing it. Tackle all documents and softcopy of company record is recommended to be completed by you.
What would remain afterwards? It is going to be your office hardware, furniture and electronics. The size of office considerably differs from company to company. If you own a large office, then you should consult a specialist removal company from the start. Office relocation companies have specialized managerial staff for offices moves of all sizes, and you can trust their experience for completing the office move without causing any harm to your data.
Whether you are ready to engage them or a skeptic even now, your final choice would not be different in the end. After all, worries due to the large size of inventory and distant route to new office can be addressed only with the expertise of professional removalists.
However, this is also correct that just any other removalists company cannot be hired. There is an even bigger need to twice check everything before the actual move starts. Let’s talk about points that you need to undertake when collaborating with movers. In a brief overview, you should make sure that plans for every sub-area of office inventory move are foolproof. It would be even better if you ask your staff to participate with movers in each of these steps.
How to Execute Plan?
As discussed above, all important hard copy documents and digital data should be in a secure storage, so that in case of an accident or mishap, it won’t cost losing the record of your years of work. Moreover, the employees you put to the task should be trained in dealing with data, and they must work under your own hold. Date of the move should also be chosen very carefully. It would be great that you make the move on weekends because in general your employees will not get any excuses for any delays in output. Alongside paying money to the movers, you can pay your employees for overtime.
Take Care of Weather When Planning the Move
Weather conditions during the moving period should also be checked and it is very important that you pay equal attention to weather. Rough, rainy and wet weather can turn the whole move into a big disaster and cause unnecessary delays in restarting work at new place. If there is no good day for removal and you have to complete it on time then water proof sheets and plastic rolls must be used to cover equipment in truck so it does not get wet with weather. Electronics and Computers would get your uttermost attention since minor water infiltration can destroy them forever. Even when there are no chances of rain, making your boxes weather proof is not a bad idea.
Register Inventory and Check Each Item Before, During and After the Move
You should make a list of all the items in the office from computers to every last important paper. Give them item numbers before putting into boxes. If you are being served by some professional removalist, then he would do this himself. However, if the move is being completed without his help, then of course you should categorize items; give them numbers and record box of each item when packing them. This kind of organized approach takes headaches away and calculating risks also gets easier.
Special Care for Safety When Packing, Loading & Unloading
When loading items into the vehicles, you should ensure that they are all safely placed. After everything has arrived, cross match and reconcile it with the list of things created when packing items and unloading. It is even better to prepare two-three photocopies of documents. Monitoring of items gets easier as a result of it. Keep marking items on each copy as they get packed, moved and unloaded. If any items break, listing marking them appropriately and preparing a separate document for each of them would simplify on-time purchase of alternate items.
An Honest Recommendation from Giraffe Removals Perth Is That…
For the most companies, relocation of office is usually once-in-a-decade occurrence. If you carefully consider, the most items in your office do not get older than five years that you will start thinking about their replacement. And losing any of these items due to relocation will grow the maintenance budget of your company. That’s where thinking smart and acting smarter can save you from many headaches. You can save yourself just by engaging a professional removalilst company.